Covid Control Measures Updated 11th March

The first part of the information on this page details information about how the school is implementing the governments' control measures from the 8th March 2021 and what this means for students.  The second part of this page sets out other practical information parents and carers should be aware of.  

 

 Part 1 - Control Measures

Control Measure 1.  Minimise contact with individuals who are required to self-isolate by ensuring they do not attend the school. 

 

Parents and Carers must ensure that students do not attend school if

  1. they have one or more coronavirus (COVID-19) symptoms

  2. a member of their household (including someone in their support bubble or childcare bubble if they have one) has coronavirus (COVID-19) symptoms

  3. they are required to quarantine having recently visited countries outside the Common Travel Area

  4. they have had a positive test

They must immediately cease to attend and not attend for at least 10 days from the day after:

  1. The start of their symptoms

  2. the test date if they did not have any symptoms but have had a positive test (whether this was a Lateral Flow Device (LFD) or Polymerase Chain Reaction (PCR) test)

Students who have to stay at home for any public health reason must, if they are well enough, complete the remote curriculum following the normal school timetable.

Parents must:

  • Follow this guidance from the NHS to identify students who have symptoms of coronavirus. 

  • Use this flowchart to help you if your child is unwell and you are unsure if you should send them into school.

  • Inform school immediately if a child who attends the school tests positive for Covid-19 (whether this was a Lateral Flow Device (LFD) or Polymerase Chain Reaction (PCR) test)

To inform the school if your child tests positive for Covid-19 during term time you can:

  • during school hours dial 0115 9387000 and ask to speak to the Pastoral Team for your child's year group

  • outside of school hours dial 0115 9387000 and select option 1 to report an absence.  Your message should be clear about the date of the positive test result and the date of which the child developed symptons

If your child tests positive  with a PCR test during the Easter Holidays before Thursday 8th April then you must report this to school using this online form. You do not need to phone the school.  

 NHS Test and Trace App

Students who are aged 16 or above may choose to use the NHS Test and Trace App.  If they do so then they must pause the contact tracing element of the app in these situations:

  • when they are not able to have their phone with them, for example because it is stored in a locker or communal area – this is to avoid the app picking up contacts when the individual is not with their phone

  • when they are  working behind a perspex (or equivalent) screen, fully protected from other colleagues and members of the public, as the individual is considered to be adequately protected from contracting coronavirus (COVID-19)

Students in Year 11 must ensure that their phone is on silent throughout the school day.  Teachers will sign their SMART Card if they get their phone out during the day Students in the Sixth Form must ensure that their phone is on silent throughout the school day and should continue not to use it in lessons and around the school site.

 

If a student receives a positive notification from the app that they  have been in close contact with a positive case, then they must immediately inform a member of staff who will arrange for them to isolate until they leave the school site and follow the follow the stay at home guidance. If a student is notified by the app whilst not in school that they have been in close contact with a positive case, then they must not attend school and must follow the stay at home guidance.

Control Measure 2.  Promote and engage with asymptomatic testing

Asymptomatic testing will reduce the chances of a positive case coming into school.  Therefore, it will reduce the likelihood of groups of students having to self-isolate and follow the remote curriculum.  The more families, students and staff who participate in the test the less likely it is that a positive case will come into school.

  • all staff are strongly encouraged to participate in twice weekly home testing

  • all students are strongly encouraged to participate in the three tests in school and then twice weekly home testing.  Test kits for students will be distributed by the school.

  • all families and bubbles of school staff and students are strongly encouraged to participate in twice weekly home testing.  Tests kits for households are not available from school but you can access tests by:

  • attending a rapid lateral flow test site where you can conduct the test and will be assisted by trained supervisors

  • collecting home test kits from a collection point which are open from 1:30pm to 7pm

  • ordering home tests kits online if you are unable to attend a test centre or collection point.

If anyone tests positive with a home test, or gets coronavirus symptoms, they should:

 

Pupils, students and staff should report a positive test to the school immediately if they test positive.

 

A negative result means the test did not find signs of coronavirus. But this does not guarantee you do not have coronavirus, so you should keep following all coronavirus advice including regular handwashing, social distancing and wearing a face covering where recommended.

Students and staff shoud continue with twice weekly testing throughout the Easter holiday.   If the LFD test is positive during the Easter holiday then the child should take a confirmatory PCR test.  If the child tests positive with a confirmatory PCR test before Thursday 8th April please report it to school using this online form.  You do not need to phone the school.

 

Control Measure 3.  Ensure face coverings are used in recommended circumstances

When are students expected to wear a face covering?

  • Students must wear a face covering on all public transport on their journey to and from school

  • Students must wear a face covering at any time they are on the school site or buildings other than when they are eating or drinking​

  • In line with new government guidance, students must wear a face covering in all lessons except practical PE lessons.  The government have committed to reviewing this after Easter

  • Face coverings with inappropriate slogans or images are not allowed

  • Students must not touch or interfere in any way with another student’s face covering

Are some students exempt from wearing a face covering?

  • The criteria have change and exemptions from the Autumn Term will not be carried forward

  • Some students may be exempt if they cannot put on, wear or remove a face covering because of a physical or mental illness or impairment or disability.

  • If this is the case, then parents must complete this online form before Wednesday 3rd March.  Students who are exempt will be issued with a lanyard that they must wear throughout the day.    If this form is not completed, then students will be expected to wear a face covering. 
     

What will happen if students do not wear a face covering?

  • Students who are not exempt and are not wearing a face covering in a lesson will be offered a replacement by the teacher.  If they refuse to wear a face covering in that lesson they will be removed from the lesson.  If a student does this regularly then further sanctions in line with the school behaviour policy will be applied.

  • Staff will record behaviour points for students who are not wearing a face covering outside of lessons when they should be doing so.  Sanctions will be put in place for repeat offenders.

Will adults also wear face coverings in classrooms?

  • Teachers/support staff will wear a face covering in a lesson where they cannot maintain social distancing.  This does mean that where teachers are 2m from the students at the front of the class they will not need to wear a face covering.

How can students ensure they are wearing a face covering safely?

  • Safe wearing of face coverings requires the cleaning of hands before and after touching – including to remove or put them on; and safe storage of them in individual, sealable plastic bags between use

  • Where a face covering becomes damp, it should not be worn, and the face covering should be replaced carefully. Students may consider bringing a spare face covering to wear if their face covering becomes damp during the day.

  • Students must:

    • not touch the front of their face covering during use or when removing it

    • dispose of temporary face coverings in a ‘black bag’ waste bin (not recycling bin)

    • place reusable face coverings in a plastic bag they can take home with them

Control Measure 4.  Ensure everyone is advised to clean their hands more thoroughly and more often than usual:


The addendum to the behaviour policy was updated in February 2020 and sets out that all students will  be required to wash or sanitise their hands throughout the day

  • before leaving home

  • on arrival at school

  • after using the toilet

  • after breaks/sporting activities

  • when arriving in a new classroom/workspace

  • when leaving a classroom/workspace for break or lunchtime

  • before food preparation

  • before and after eating any food (incl snacks)

Stocks of hand sanitiser are available across the school but students are encouraged to bring their own hand sanitiser into school.

Students will be issued with contactless cards to replace the fingerprint system in the canteen.  The first card is free but there will be an administrative charge of £3.50 for replacement cards if they are lost.

Control Measure 5.  Ensure good respiratory hygiene for everyone by promoting the ‘catch it, bin it, kill it’ approach.


The addendum to the behaviour policy sets out that students should follow the “Catch it, Bin it, Kill it” approach. Which means that they should cover the cough/sneeze with a tissue, throw the tissue in a lidded bin and wash your hands.  Where there is no tissue available then students should cough/sneeze into their folded arm.  Lidded pedal bins are available in every classroom. Stocks of tissues are available across the school but students are encouraged to bring their own tissues into school.  Students are reminded of the need for good respiratory hygiene in student notices

Students should avoid touching their face with unwashed unhands, the addendum to the behaviour policy also sets out that students should avoid skin-to-skin contact with each other and must not spit in school.

Windows will be open in all classroom/work spaces  to ensure good ventilation.  Air conditioning units have been set so that they do not recycle air in classrooms.  (See Control Measure 8)

Control Measure 6.  Maintain enhanced cleaning

 

There will be enhanced cleaning of frequently touched surfaces and toilets during the school day and hygiene packs will be available in each classroom.

Non-fire doors will be propped open during the day.  Teachers will prop classroom doors open at the start and end of lessons.  Students will only use equipment/resources that have been designated for their year group.  Where equipment/resources are shared by year groups then they will either be placed in quarantine or meticulously cleaned between use.  Where this is not possible then students will wear gloves when they are using this equipment.

 

Students should bring their own equipment to school and should avoid sharing it with others.  

 

Teachers will clean student desks between lessons.  Students in IT classrooms are required to wipe their own keyboard, mouse and workspace at the start of each lesson.

Control Measure 6. Minimise contact across the site and maintain social distancing wherever possible​

Students will remain in year groups throughout the day (for these purposes the Sixth Form will operate as one year group).  A number of key measures will be in place to address this control measure:

1) The Shape of The School Day has been altered to keep year groups separate for the majority of the day

  • wherever possible students should avoid entering the school site before 8:30 and go straight to their tutor room.  They are not able to wait anywhere else in school.

  • year groups have staggered break and lunch times; and are in seperate areas of the school

  • departure at the end of the day is staggered for different year groups.  Buses will wait until all students are dismissed.

2)  Movement around the site and between lessons will be enabled by a strict one-way system inside and between buildings. This one-way system will ensure that face to face contact is minimised across the site; and that students do not mix with students from other year groups

  • the addendum to the behaviour policy sets out that students "walk sensibly, calmly and purposefully following the one-way system strictly; and do not seek to talk or mix with anyone from another year group"

  • enhanched supervision across the site at movement time supports students in following the one-way system

  • students wear coloured badges so that their year group is easily identifiable

  • in order to ensure prompt dismissal of classes we are reintroducing bells at the end of lessons.  Subject teams will carefully and quickly dismiss classes in order to avoid year groups mixing as they leave an area.

3) Classrooms have been rearranged so that students will sit side by side, facing the front throughout the lesson.  Where this is not possible, screens have been installed.

4) Assemblies will be for year groups only.  Students will be in rows, sat side by side and facing the front.  Rooms will be well ventilated throughout the assembly 

5)  Staff will remain 2m distance from students throughout the school day.  In the rare circumstances where this is not possible, staff will avoid:

  • face to face contact including being coughed on or having a face-to-face conversation within one metre

  • being within 1 metre for one minute or longer without face-to-face-contact

  • being within 2 metre of someone for more than 15 minutes (either as a one-off contact, or added up together over one day)

Control Measure 7.  Keep occupied spaces well ventilated

In order to ensure school is well ventilated and a comfortable teaching environment is maintained:

 

  • Windows will be open in classrooms.  If the weather is cold, then they should be open just enough to provide constant background ventilation.  However, they should then be opened more fully during breaks to purge the air in the room

  • Internal classroom doors must be left open throughout the lesson to create a throughput of air.   It may be necessary to shut these for short periods of time to avoid disturbing the lesson during movement time.

  • External doors may also be opened if necessary as long as they are not fire doors

  • Where we have air conditioning units these have been set to ensure they are drawing on an outside air supply. 

To balance the need for ventilation and a comfortable temperature staff may:

  • open high level windows (if they exist) in preference to low level to reduce draughts

  •  increase ventilation while spaces are unoccupied

  • rearrange furniture to avoid direct drafts.  However, this should only happen if students can still sit side by side and facing the front

 

School heating should also ensure comfort levels are maintained.   If students are too cold in lessons they:

 

  • can wear a plain black v-neck jumper as well as a blazer; and/or

  • wear a plain white vest under their shirt.

At this stage the combination of these measures and the school heating means that coats do not need to be worn in classes.

Control Measure 8.  Where necessary, wear appropriate personal protective equipment (PPE)

First aid staff will wear appropriate PPE when dealing with a member of staff or student displaying covid-19 symptoms

Staff will were appropriate PPE in the rare circumstances where they have a "proximity contact" with individual students

Control Measure 9.  Engage with the NHS Test and Trace Process


Parents and Carers must book a coronavirus test if their child is displaying symptoms and inform the school of the result:

  • if the student tests negative, and feel well and no longer have symptoms similar to coronavirus (COVID-19), they can return to school

  • if the students tests positive, you should follow the stay at home guidance and inform the school immediately of the positive test result the process set out in control measure 1.

Control Measure 10. Manage confirmed cases of coronavirus (COVID-19) amongst the school community

When the school becomes aware of a confirmed case that someone (adult or student) who has attended has tested positive for coronavirus (Covid-19)

  • We will contact the Department for Education helpline and/or local health protection team and work with them to carry out a rapid risk assessment to confirm who has been in close contact with the person during the period they were infectious

  • Those people who have been in close contact with the person who has tested positive will be sent home, advising them to self-isolate for 10 days since they were last in contact with that person when they were infectious.

  • Close contact means:

    • face to face contact including being coughed on or having a face-to-face conversation within one metre

    • being within 1 metre for one minute or longer without face-to-face-contact

    • being within 2 metre of someone for more than 15 minutes (either as a one-off contact, or added up together over one day)

    • travelling in the same vehicle

Household members of those contacts who are sent home do not need to self-isolate unless the person sent home subsequently develops symptoms.  If the person (student or child) who is sent home develops symptoms within their 10 day self-isolation period then they should get a test:

  • If the test is negative they must remain in isolation for the remainder of the 10-day isolation period

  • If the test is positive, they should inform the school immediately, and should follow the stay at home guidance and inform the school immediately of the positive test result, if this is out of hours you can do so by following the process set out in control measure 1.

Control Measure 11:  Contain any outbreak by following local health protection team advice

If schools have two or more confirmed cases within 14 days, or an overall rise in sickness absence where coronavirus (COVID-19) is suspected, they may have an outbreak, and must continue to work with their local health protection team who will be able to advise if additional action is required.

In some cases, health protection teams may recommend that a larger number of other pupils self-isolate at home as a precautionary measure – perhaps the whole site or year group. If schools are implementing controls from this list, addressing the risks they have identified and therefore reducing transmission risks, whole school closure based on cases within the school will not generally be necessary, and should not be considered except on the advice of health protection teams.

In consultation with the local Director of Public Health, where an outbreak in a school is confirmed, a mobile testing unit may be dispatched to test others who may have been in contact with the person who has tested positive. Testing will first focus on the person’s class, followed by their year group, then the whole school if necessary, in line with routine public health outbreak control practice.

Part 2: Other practicalities that parents and carers should be aware of:

  • Children who live with someone who is clinically extremely vulnerable, but who are not clinically extremely vulnerable themselves, should still attend school and ensure that they follow the control measues set out above.   Parents and Carers should contact the relevant pastoral team if they need any support in ensuring that the measures are followed.

  • In the majority of cases, schools and parents will be in agreement that a child with symptoms should not attend school, given the potential risk to others. In the event that a parent or guardian insists on a child attending school, schools can take the decision to refuse the child if in their reasonable judgement it is necessary to protect their pupils and staff from possible infection with coronavirus.  Any such decision would need to be carefully considered in light of all the circumstances and the current public health advice.

  • You can read about the steps we are taking to support students mental health and well-being  as they return to school here.  Parents who have any concerns about their child's well-being should contact the relevant Student Support Team (or where relevant the Sixth Form Team) through main reception.  Anonymous referrals can also be made using the SHARP System. 

  • Students will be expected to wear full school uniform.  As part of the Covid-19 measures we are putting in place from September, classrooms will be well-ventilated and cooler than usual.  Therefore, students will have the option of wearing a plain black, long sleeved V-neck jumper underneath their blazer. The jumper is not to be worn instead of the blazer at any time in the school day.  There is also the option of a school jumper with a school logo which can be purchased from Academy School Uniforms. 

  • Students can travel home in their PE kit if they have PE for the last lesson of the day.

  • The addendum to the behaviour policy sets out the additional rules that are in place from to reinforce social distancing and contact measures.  We understand that there is a lot for students to get use to.  If students accidentally forget to follow one of these rules then we will gently remind them.  However, if a student repeatedly and deliberately breaks these rules then seriuous sanctions will be put in place, including permanent exclusion if necessary.

  • Students who are late to school in the morning should enter school through the leisure centre gate which now has an intercom system in place.

  • Parents are reminded that students should follow the governments’ safer travel guidance and should cycle or walk wherever this is possible.  This flyer from Nottinghamshire County Council may be helpful

  • We are aware that there are often long queues at the Nine Corners bus stop.  Whilst staggering the end of the day may help with this,  students who are anxious about social distancing in the queue  should consider delaying the time that they catch the bus or use another bus stop on the route.  It may not be possible for staff to supervise the queue for this bus.

  • Parents and carers must not drop off and pick up students anywhere on or near the school site in the morning or after school as this will compromise our ability to keep students and staff safe at these very busy times. Please arrange drop off and pick up points elsewhere in Kimberley.

  • Parents and carers should encourage students to avoid mixing with children from other year groups (other than siblings) on their journey to and from school.

  • Parents will not be able to enter the school site during the day. All communication with staff should be via email or phone.

Parents can review the schools' specific and generic risk assessment documents here.

0115 938 7000

The Kimberley School

Newdigate St | Kimberley | Nottinghamshire | NG16 2NJ

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